KSGenWeb - The Primary Source for Kansas Genealogyy

WORLD WAR II
ARMY ENLISTMENT RECORDS
for the State of Kansas
1939-1945

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About

County Files

Codes

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Between the period 1938 to 1946, more than 9 million Americans enlisted in the United States Army. Over 62,000 of those brave men and women were from Kansas. The National Archives and Records Administration has made available the database of Army Serial Number Enlistment Card Records on-line at http://www.archives.gov. These records are contained within two files. The official cites are:


Electronic Army Serial Number Merged File, ca. 1938 - 1946 [Electronic Records]; Data Table: ENLISTMENT RECORDS; Record Group 64: Records of the National Archives and Records Administration; Series: World War II Army Enlistment Records, 6/1/2002 - 9/30/2002. (Online version on July 16, 2005 at http://www.archives.gov/aad/index.html.)

Electronic Army Serial Number Merged File, ca. 1938 - 1946 [Electronic Records]; Data Table: RESERVE CORPS RECORDS; Record Group 64: Records of the National Archives and Records Administration; Series: World War II Army Enlistment Records, 6/1/2002 - 9/30/2002. (Online version on July 16, 2005 at http://www.archives.gov/aad/index.html.)

Unfortunately, the files could not be merged because they contain different information. Be sure to check both the ER (Enlistement Records) file and the RC (Reserve Corps) file when searching for your name.

According to the NARA website, these files have known limitations.

  • First, the scanning of these files has about a 35% error rate. That is a very high error rate, but NARA felt the errors were minor enough that the reader could intuitively correct for it. Only 4.7% of the errors were contained in the Name column and only 1.3% were in the Serial Number column. Therefore, we feel the data has genealogical value and is worth presenting. Keep these errors in mind when searching for your ancestor's name. Account for possible missing or mis-scanned letters. For example, the surname "Weaver" may have been scanned as " eaver" or the surname "Nance" may have been scanned as "Mance."
  • Second, the records are incomplete. About 13 percent, or about 1.5 million cards nationally, have not been scanned. The total file contains over 9 million records so, again, we felt the data has sufficient value to present. We could not determine whether these remaining 1.5 million cards will eventually be added to the database or whether they are damaged or in some other way unable to be scanned. If we find they have been added in the future, we will add them to this listing.

 

Kansas WWII Links

Military service records for World War II veterans are not on-line. NARA's National Personnel Records Center (NPRC) in St. Louis is the depository for military service records for most personnel discharged since the early 20th century from the U.S. Air Force, Army, Marine Corps, Navy and Coast Guard. A 1973 fire at the St. Louis center damaged or destroyed many pre-1964 Air Force and pre-1960 Army records.

A veteran or next-of-kin of a deceased veteran may order copies electronically from NPRC through http://vetrecs.archives.gov. All requestors should visit the NPRC website at http://www.archives.gov/facilities/mo/st_louis/military_personnel_records.html for information about accessing military service records and other related information.

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COUNTY ENLISTMENT RECORDS RESERVE CORPS
Allen A-G    H-O    P-Z A-Z
Anderson A-M    N-Z A-Z
Atchison A-F    G-O    P-Z A-Z
Barber A-Z A-Z
Barton A-G    H-N    O-Z A-Z
Bourbon A-F    G-N    O-Z A-Z
Brown A-G    H-N    O-Z A-Z
Butler A-C    D-H    I-M    N-R    S-Z A-Z
Chase A-Z A-Z
Chautauqua A-Z A-Z
Cherokee A-D    E-J    K-P    Q-Z A-Z
Cheyenne A-Z A-Z
Clark A-Z A-Z
Clay A-Z A-Z
Cloud A-L    M-Z A-Z
Coffee A-L    M-Z A-Z
Comanche A-Z A-Z
Cowley A-C    D-H    I-N    O-S    T-Z A-Z
Crawford A-C    D-G    H-L    M-O    P-S    T-Z A-Z
Decatur A-Z A-Z
Dickinson A-G    H-P    Q-Z A-Z
Doniphan A-K    L-Z A-Z
Douglas A-D    E-J    K-R    S-Z A-Z
Edwards A-Z A-Z
Elk A-Z A-Z
Ellis A-H    I-R    S-Z A-Z
Ellsworth A-Z A-Z
Finney A-K    L-Z A-Z
Ford A-K    L-Z A-Z
Franklin A-G    H-O    P-Z A-Z
Geary A-G    H-O    P-Z A-Z
Gove A-Z A-Z
Graham A-Z A-Z
Grant A-Z --
Gray A-Z A-Z
Greeley A-Z A-Z
Greenwood A-L    M-Z A-Z
Hamilton A-Z A-Z
Harper A-Z A-Z
Harvey A-I    J-R    S-Z A-Z
Haskell A-Z A-Z
Hodgeman A-Z A-Z
Jackson A-K    L-Z A-Z
Jefferson A-L    M-Z A-Z
Jewell A-Z A-Z
Johnson A-E    F-K    L-R    S-Z A-Z
Kearny A-Z A-Z
Kingman A-L    M-Z A-Z
Kiowa A-Z A-Z
Labette A-D    E-K    L-R    S-Z A-Z
Lane A-Z A-Z
Leavenworth A-D    E-I    J-M    N-S    T-Z A-Z
Lincoln A-Z A-Z
Linn A-L    M-Z A-Z
Logan A-Z A-Z
Lyon A-E    F-L    M-R    S-Z A-Z
Marion A-L    M-Z A-Z
Marshall A-L    M-Z A-Z
McPherson A-G    H-O    P-Z A-Z
Meade A-Z A-Z
Miami A-G    H-P    Q-Z A-Z
Mitchell A-L    M-Z A-Z
Montgomery A-B    C-E    F-H    I-M    N-R    S-T    U-Z A-Z
Morris A-L    M-Z A-Z
Morton A-Z A-Z
Nemaha A-L    M-Z A-Z
Neosho A-G    H-O    P-Z A-Z
Ness A-Z A-Z
Norton A-Z A-Z
Osage A-Z A-Z
Osborne A-Z A-Z
Ottawa A-Z A-Z
Pawnee A-Z A-Z
Phillips A-Z A-Z
Pottawatomie A-L    M-Z A-Z
Pratt A-J    K-Z A-Z
Rawlins A-Z A-Z
Reno A-B    C-F    G-K    L-N    O-R    S-T    U-Z A-Z
Republic A-Z A-Z
Rice A-F    G-O    P-Z A-Z
Riley A-G    H-O    P-Z A-Z
Rooks A-K    L-Z A-Z
Rusk A-Z A-Z
Russell A-K    L-Z A-Z
Saline A-D    E-K    L-R    S-Z A-Z
Scott A-Z A-Z
Sedgwick A    Ba-Bn    Bo-By    C    D    E-F    G    Ha-He    Hi-Hy    I-J    K    L
Ma-Mc    Me-My    N-O    P-Q    R    Sa-Si    Sk-Sy    T    U-We    Wh-Z 		A-J    K-Z
Seward A-Z A-Z
Shawnee A-B    C    D-F    D-F    G-H    I-K    L-Me
Mi-P    Q-Se    Sh-Sz    T-Z 		A-K    L-Z
Sheridan A-Z A-Z
Sherman A-Z A-Z
Smith A-Z A-Z
Stafford A-Z A-Z
Stanton A-Z A-Z
Stevens A-Z A-Z
Sumner A-E    F-L    M-R    S-Z A-Z
Thomas A-Z A-Z
Trego A-Z A-Z
Wabaunsee A-Z A-Z
Wallace A-Z A-Z
Washington A-L    M-Z A-Z
Wichita A-Z A-Z
Wilson A-L    M-Z A-Z
Woodson A-Z A-Z
Wyandotte A    B    C    D    E-F    G    H    I-K    L
M    N-P    Q-R    S    T-V    W-Z 		A-Z

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These files are quite large so unfortunately, it was necessary to leave the data encoded. Refer to these table to determine the meaning of the codes.

The Enlisted Records file contains 20 columns. This table shows you the meaning of each column, with a link to the codes when applicable.

COLUMN
NUMBER 		COLUMN NAME COMMENTS AND CODES
1 Army Serial Number Records with an 'A' in the first character are records of Women's Army Auxiliary Corps/Women's Army Corps. See series description for a list of the ranges of missing serial numbers.
2 Name The actual name will be used.
3 Place of Enlistment Abbreviations used in the Place of Enlistment field are translated as follows: AAB = Army Air Base; AAF = Army Air Field; AP = Airport; CP = Camp; FLD = Field; and FT = Fort.

Codes list

4 Date of Enlistment Effective date of induction, enrollment
5 Grade: Alpha Designtaion  
6 Grade: Code 1=Master Sergeant
2=First Sergeant
3 =Technical Sergeant
4 =Staff Sergeant
5= Sergeant
6= Corporal
7= Private First Class
8= Private
9= Aviation Cadet
M= Technician 3d Grade Equivalent to Grade 4: Staff Sergeant
N= Technician 4th Grade Equivalent to Code 5: Sergeant
O= Technician 5th Grade Equivalent to Grade 6: Corporal
7 Branch: Alpha Designation  
8 Branch: Code
0= Branch Immaterial - Warrant Officers, USA
1= General Staff Corps
2= No branch assignment
3= Philippine Scouts
4= Professor US Military Academy
5= Military Intelligence
6= Corps of Military Police
7= Specialist Reserve
8= Detached Enlisted Men's List
9= Inactive Reserve
10= Infantry
18 =Women's Army Corps
20= Air Corps
30= Field Artillery
38= Transportation Corps
40= Coast Artillery Corps or Army Mine Planter Service
50= Quartermaster Corps
 70= Medical Department - For Enlisted Men of the Medical Department (includes Enlisted Men of the Medical Department on Duty with the Dental Corps) or Army Nurse Corps
71= Medical Corps - For Officers only
72= Hospital Dietitians
73= Physical Therapy Aides
74= Dental Corps - For Officers only
75= Veterinary Corps or Service - For Officers of the Veterinary Corps and for Enlisted Men of the Veterinary Service
77= Medical Administrative Corps - For Officers only
78= Adjutant General's Department
79= Pharmacy Corps
80= Chemical Warfare Service
82= Corps of Engineers
87= Ordnance Department
90= Signal Corps
93= Cavalry
96= Chaplains
97= Finance Department
98= Inspector General's Department
99= Judge Advocate General's Department
9 Term of Enlistment 1= One year enlistment
2= Enlistment for Alaska
3= Enlistment for Hawaiian Department
4= Enlistment for assignment to another corps area
5= "Enlistment for the duration of the War or other emergency, plus six months, subject to the discretion of the President or otherwise according to law"
6= Enlistment for the Panama Canal Department
7= Enlistment for the Philippine Department
8= Enlistment for the Puerto Rican Department
9= Three year enlistment
10 Source of Army Personnel The meaning of this column is unclear.

&= Selective Service after 3 months of Discharge 12 punch
-= Selective Service within 3 months of Discharge 11 punch
0= Civil Life
1= "Enlisted Man, Regular Army, within 3 months of Discharge or former WAAC Auxiliary"
2= "Enlisted Man, Regular Army, after 3 months of Discharge"
3= "National Guard in Federal Service, within 3 months of Discharge"
4= "National Guard in Federal Service, after 3 months of Discharge"
5= Enlisted Reserve or Medical Administrative Corps (MAC) Officer
6= "Enlisted Man, Philippine Scout or recall to AD of an enlisted man who had been transferred to the ERC"
7= National Guard
8= "Returned to Military Control, Surrendered"
9= "Returned to Military Control, Apprehended"
11 Nativity Place of origin.

Code list

12 Year of birth Only the last two digits are coded.
13 Race and Citizenship 1= White, citizen
2= Negro, citizen
3= Chinese, citizen
4= Japanese, citizen
5= Hawaiian, citizen
6= American Indian, citizen
7= Filipino, citizen
8= Puerto Rican, citizen
9= Others, citizen
J= White, not yet a citizen
K= Negro, not yet a citizen
L= Chinese, not yet a citizen
M= Japanese, not yet a citizen
N= Hawaiian, not yet a citizen
O= American Indian, not yet a citizen
P= Filipino, not yet a citizen
Q= Puerto Rican, not yet a citizen
R= Others, not yet a citizen
14 Education 0= Grammar school
1= 1 year of high school
2= 2 years of high school
3= 3 years of high school
4= 4 years of high school
5= 1 year of college
6= 2 years of college
7= 3 years of college
8= 4 years of college
9= Post-graduate
15 Civilian Occupation Code list
16 Marital Status 1= Single, with dependents
2= Married
3= Separated, with dependents
4= Divorced, with dependents
5= Widower or widow, with dependents
6= Single, without dependents
7= Separated, without dependents
8= Divorced, without dependents
9= Widower or widow, without dependents
17 Component of the Army 1= Regular Army (including Officers, Nurses, Warrant Officers, and Enlisted Men)
2= Regular Army Reserve (Enlisted Men Only)
3= Reserves - exclusive of Regular Army Reserve and Officers of the Officers Reserve Corps on active duty under the Thomason Act (Officers and Enlisted Men -- O.R.C. and E.R.C., and Nurses-Reserve Status)
4= National Guard (Officers, Warrant Officers, and Enlisted Men)
5= Philippine Scouts (Officers and Enlisted Men)
6= Army of the United States - includes the following: Voluntary enlistments effective December 8, 1941 and thereafter; One year enlistments of National Guardsman whose State enlistment expires while in the Federal Service; Officers appointed in the Army of the United States under Army Regulations 605-10
7= Selectees (Enlisted Men)
9= Women's Army Corps
18 Card Number  
19 Box Number This field was not part of the original punchcard. This field was added to identify the box number of the microfilmed punchcard.
20 Film Reel Number This field was not part of the original punchcard. This field was added to identify the film reel number of the microfilmed punchcard.

The Reserve Corps Records file contains 21 columns. This table shows you the meaning of each column, with a link to the codes when applicable.

COLUMN
NUMBER 		COLUMN NAME COMMENTS AND CODES
1 Army Serial Number Records with an 'A' in the first character are records of Women's Army Auxiliary Corps/Women's Army Corps. See series description for a list of the ranges of missing serial numbers.
2 Name The actual name will be used.
3 Place of Enlistment Abbreviations used in the Place of Enlistment field are translated as follows: AAB = Army Air Base; AAF = Army Air Field; AP = Airport; CP = Camp; FLD = Field; and FT = Fort.

Codes list

4 Date of Enlistment Effective date of induction, enrollment
5 Grade: Alpha Designtaion  
6 Grade: Code 1=Master Sergeant
2=First Sergeant
3 =Technical Sergeant
4 =Staff Sergeant
5= Sergeant
6= Corporal
7= Private First Class
8= Private
9= Aviation Cadet
M= Technician 3d Grade Equivalent to Grade 4: Staff Sergeant
N= Technician 4th Grade Equivalent to Code 5: Sergeant
O= Technician 5th Grade Equivalent to Grade 6: Corporal
7 Branch: Alpha Designation  
8 Branch: Code
0= Branch Immaterial - Warrant Officers, USA
1= General Staff Corps
2= No branch assignment
3= Philippine Scouts
4= Professor US Military Academy
5= Military Intelligence
6= Corps of Military Police
7= Specialist Reserve
8= Detached Enlisted Men's List
9= Inactive Reserve
10= Infantry
18 =Women's Army Corps
20= Air Corps
30= Field Artillery
38= Transportation Corps
40= Coast Artillery Corps or Army Mine Planter Service
50= Quartermaster Corps
 70= Medical Department - For Enlisted Men of the Medical Department (includes Enlisted Men of the Medical Department on Duty with the Dental Corps) or Army Nurse Corps
71= Medical Corps - For Officers only
72= Hospital Dietitians
73= Physical Therapy Aides
74= Dental Corps - For Officers only
75= Veterinary Corps or Service - For Officers of the Veterinary Corps and for Enlisted Men of the Veterinary Service
77= Medical Administrative Corps - For Officers only
78= Adjutant General's Department
79= Pharmacy Corps
80= Chemical Warfare Service
82= Corps of Engineers
87= Ordnance Department
90= Signal Corps
93= Cavalry
96= Chaplains
97= Finance Department
98= Inspector General's Department
99= Judge Advocate General's Department
9 Educ. Spec. This field is blank in all records.
10 Defer Date Month Many invalid numbers appear in this field. The integrity of this field is questionable.
11 Defer Date Year  
12 Source of Army Personnel The meaning of this column is unclear.

&= Selective Service after 3 months of Discharge 12 punch
-= Selective Service within 3 months of Discharge 11 punch
0= Civil Life
1= "Enlisted Man, Regular Army, within 3 months of Discharge or former WAAC Auxiliary"
2= "Enlisted Man, Regular Army, after 3 months of Discharge"
3= "National Guard in Federal Service, within 3 months of Discharge"
4= "National Guard in Federal Service, after 3 months of Discharge"
5= Enlisted Reserve or Medical Administrative Corps (MAC) Officer
6= "Enlisted Man, Philippine Scout or recall to AD of an enlisted man who had been transferred to the ERC"
7= National Guard
8= "Returned to Military Control, Surrendered"
9= "Returned to Military Control, Apprehended"
13 Nativity Place of origin.

Code list

14 Year of birth Only the last two digits are coded.
15 Race and Citizenship 1= White, citizen
2= Negro, citizen
3= Chinese, citizen
4= Japanese, citizen
5= Hawaiian, citizen
6= American Indian, citizen
7= Filipino, citizen
8= Puerto Rican, citizen
9= Others, citizen
J= White, not yet a citizen
K= Negro, not yet a citizen
L= Chinese, not yet a citizen
M= Japanese, not yet a citizen
N= Hawaiian, not yet a citizen
O= American Indian, not yet a citizen
P= Filipino, not yet a citizen
Q= Puerto Rican, not yet a citizen
R= Others, not yet a citizen
16 Education 0= Grammar school
1= 1 year of high school
2= 2 years of high school
3= 3 years of high school
4= 4 years of high school
5= 1 year of college
6= 2 years of college
7= 3 years of college
8= 4 years of college
9= Post-graduate
17 Civilian Occupation Code list
18 Marital Status 1= Single, with dependents
2= Married
3= Separated, with dependents
4= Divorced, with dependents
5= Widower or widow, with dependents
6= Single, without dependents
7= Separated, without dependents
8= Divorced, without dependents
9= Widower or widow, without dependents
19 Component of the Army All records have coded value "3." The meaning for this value is "Reserves - exclusive of Regular Army Reserve and Officers of the Officers Reserve Corps on active duty under the Thomason Act (Officers and Enlisted Men -- O.R.C. and E.R.C., and Nurses-Reserve Status)."
20 Box Number This field was not part of the original punchcard. This field was added to identify the box number of the microfilmed punchcard.
21 Film Reel Number This field was not part of the original punchcard. This field was added to identify the film reel number of the microfilmed punchcard.

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Web page authored by Maureen Reed with assistance from Bill Sower. Originally published July, 2005 for the exclusive use of KSGenWeb. Most of the content on these pages are public domain & not copyrighted but the presentation of the web page is copyrighted by Maureen Reed, 2005. Individuals & libraries may print from this page freely for their personal/in-house use only.